Materials Procurement, Digitised
One request. Nine stages. Zero ambiguity.
ERA carries every materials request from the first indent to final delivery along a single fixed path — the same nine stages, the same six roles, every time.
The Problem
Procurement usually runs on scattered spreadsheets and inboxes.
A materials request starts as an email, turns into a spreadsheet, gets a quotation attached as a PDF, and by the time a purchase order exists, nobody outside the thread can say what stage it's actually at.
ERA replaces that with one system of record for the whole materials-acquisition lifecycle: a client raises an indent, it moves through quotation, review, and approval, becomes a purchase order, gets procured, invoiced, and delivered — and every step is visible, timestamped, and owned by name.
How A Request Moves
Nine stages. One direction.
Indent
A client raises a request, itemised and ready for review.
Review
The ERA Manager checks scope and moves it forward.
Costing
Quotation IC prices every line item against the vendor pool.
QC Review
A second pair of eyes checks the quotation before it goes out.
Client Approval & PO Generation
The client signs off; ERA generates the purchase order.
Procurement
The Procurement Team sources and places orders against the PO.
Invoicing
Invoice IC reconciles vendor invoices against what was ordered.
Delivery
Supervisors confirm what actually arrived on site.
Closure
The request is reconciled and closed with a full paper trail.
Who Uses It
Six roles, one shared record.
Client
Raises indents, reviews quotations, approves purchase orders, and tracks delivery — without a single status-update email.
ERA Manager
Triages incoming requests and keeps every stage moving to the right owner.
Quotation IC
Builds line-item pricing from the vendor pool for every costing request.
Supervisor
Confirms what was actually delivered against what was ordered.
Procurement Team
Sources materials and places orders once a purchase order is issued.
Invoice IC
Reconciles vendor invoices against delivered goods before closure.
Why It Matters
Built so nothing falls through.
A full audit trail
Every stage transition is logged and attributable — no "who approved this?" three months later.
Nothing skipped, nothing stalled
The fixed sequence means a request can't jump a step or go quiet without someone noticing.
One place to look
Clients, managers, and procurement all read from the same live record — not parallel spreadsheets.
Faster sign-off
Quotation, QC, and client approval happen in sequence inside ERA, not scattered across email threads.